One and the Same Person Affidavit in Vadodara

e-StampNotary

The distinction people get wrong

This is the single most common confusion at our counter, so take it slowly.

A one and the same person affidavit declares that nothing has changed. You have always been one person; your name has merely been written differently by different clerks over the years, and you are swearing that all those versions are you.
A name change affidavit declares that something has changed. You were called one thing and have deliberately adopted another, and you want records to move to the new name.

Ask for a name change when nothing is changing and you have created a problem: you have now told the world on oath that you abandoned a name, and the department may reasonably ask for newspaper notices and a Gazette entry you never needed. Ask for this affidavit when the name genuinely has changed and the office will refuse it, because you are asserting continuity that the documents do not show.

The situations that produce it

Almost always an old document meeting a new system. An LIC policy bought in 1994 in the name "R. B. Patel", a PAN card issued as "Rameshbhai Bhikhabhai Patel", and a bank now running KYC that will not reconcile the two. A property document in the grandfather's era with the surname spelled "Vaghela" and every later paper reading "Waghela". A school leaving certificate showing "Mahamadhusen" against a passport reading "Mohammed Hussain". A married woman whose provident fund still carries the maiden surname while the salary account carries the married one.

The pattern is the same in each case: a payment, a claim, a transfer or a mutation is stuck because two papers describe the same human being in two different ways, and the institution needs something on record before it treats them as one.

Where it is asked for most.

Bank and post office KYC; insurance and maturity claims; provident fund and pension records; share transfer and dematerialisation; property mutation and the Index-2 entry; income tax records where the PAN name and the return name diverge; and university records at the time of a degree being issued.

How it must be drafted to work

A vague affidavit is worthless here. It must set out each version of the name and, against it, the exact document on which that version appears, identified by its own number — PAN number, policy number, folio number, account number, certificate number, survey number. The office reading it has to be able to match every line to a paper on its own file. "I am also known by other spellings" tells them nothing and will be returned.

It should also state the correct or preferred version going forward, so the institution knows which way to standardise, and it should attach or list the documents produced. Where the divergence touches somebody else's record — a father's name written two ways on your certificates — the affidavit says so in terms rather than leaving the reader to guess.

What gets these rejected

A version of the name listed that does not appear on any document produced. If it is not on paper, do not swear to it.
Documents described by type but not by number.
The deponent's address in the affidavit not matching the address on the identity document, with no explanation.
Joint holders. Where a policy, share folio or account is jointly held, the office usually wants each holder to depose about their own name, not one holder speaking for both.
Using this affidavit to smuggle in a change — declaring the "correct" name to be one that never appeared on anything. That is a name change, and it needs the name change route.

An affidavit does not overrule a mismatch of identity.

This document reconciles spellings. It cannot reconcile two different people, and it cannot fix a date of birth or a father's name that differs across records — those are separate corrections. If your documents disagree on more than spelling, tell us, because the institution will look at all of it and one affidavit covering only the name will not clear the file.

Stamp and notarisation

Stamp duty is payable as currently prescribed under the Gujarat Stamp Act, 1958; we confirm the current figure at the counter and issue the e-stamp here. The affidavit is then sworn before the Notary under signature and official seal, as section 8(2) of the Notaries Act, 1952 requires. Drafting is in Gujarati or English, whichever the receiving office reads more comfortably.

What to bring

Every document that carries a different version of the name — originals if possible
Aadhaar and PAN card
Account, policy, folio or certificate numbers written down
Any letter or objection from the bank, insurer or office telling you what they want
Proof of current address
For joint holdings, the co-holder's identity details as well

Name Change Affidavit — the first step in changing your nameનામ ફેરફાર સોગંદનામું

Signature Difference Affidavit — when the bank says the signature does not matchસહી ફેરફાર સોગંદનામું

Surname Change Affidavitઅટક ફેરફાર સોગંદનામું

Date of Birth Correction Affidavitજન્મ તારીખ સુધારણા સોગંદનામું

Common questions

Do I need this or a name change affidavit?

If your name has not changed and different papers merely spell it differently, this one. If you have genuinely adopted a different name and want records to move to it, a name change affidavit followed by newspaper notices and usually the Gazette. Tell us what each document says and we will tell you which route the office in front of you will actually accept.

Can one affidavit cover my name and my father's name?

Yes, and it usually should. Where the certificates spell your father's name two ways as well, both divergences are set out in the same affidavit with the documents identified against each. Splitting it across two papers only doubles the chance that one of them is not on the file when the officer looks.

Will the bank definitely accept it?

Most do, provided every version listed is backed by a document identified by number. Some banks and registrars have their own printed format and want that filled in as well. Ask the branch what it wants before you pay for anything — if their own form is enough, we will tell you so rather than sell you an affidavit.

One and the Same Person Affidavit — two spellings, one person