Property Documents
મિલકત દસ્તાવેજThe documents that go to the Sub-Registrar — where a shortcut costs the most.
12 detailed pages in this section
Sale Deed — વેચાણ દસ્તાવેજવેચાણ દસ્તાવેજ
The document that actually transfers ownership. Everything before it — the banakhat, the power of attorney, the agreement — is preparation.
e-StampSub-RegistrarBanakhat — Agreement to Sell Propertyબાનાખત / સાટાખત
The agreement to sell, prepared for the Sub-Registrar rather than the notary — because in most real transactions that is where it belongs.
e-StampSub-RegistrarGift Deed — બક્ષિસ દસ્તાવેજબક્ષિસ દસ્તાવેજ
Transferring property without consideration, usually to a family member. A notarised gift deed transfers nothing at all.
e-StampSub-RegistrarRelinquishment / Release Deed — હક્કમાફીહક્કમાફી / હક કમી / ફારગતી
One co-owner or co-heir gives up their undivided share in favour of the others. The everyday Gujarati document after a death — and one that is frequen…
e-StampSub-RegistrarPartition Deed — વહેંચણી દસ્તાવેજવહેંચણી દસ્તાવેજ
Dividing jointly owned or ancestral property so that each co-owner becomes sole owner of a defined portion.
e-StampSub-RegistrarMortgage of Immovable Propertyગીરો ખત
Creating a charge over immovable property to secure a debt — and, just as importantly, clearing it when the debt is repaid.
e-StampSub-RegistrarDeed of Rectificationસુધારા દસ્તાવેજ
An error in a registered document does not fix itself, and it will surface at the worst moment — usually when the property is being sold or mortgaged.
e-StampSub-RegistrarDeed of Cancellationરદ કરવાનો દસ્તાવેજ
Undoing a registered document is a formal exercise requiring both parties, not a matter of tearing up a copy.
e-StampSub-RegistrarExchange Deedઅદલાબદલી દસ્તાવેજ
Two owners swapping properties. Two conveyances happening simultaneously, and both need the care a sale deed gets.
e-StampSub-RegistrarPossession Letter / Handover Deedકબજા પત્ર
A short document recording when physical possession actually changed hands. Short, cheap, and repeatedly decisive.
e-StampNotaryProperty Document Verification & Title Search
Checking what you are actually buying, before the money moves. Cheaper than the alternative by several orders of magnitude.
CourtProperty No-Objection Certificateના વાંધા પ્રમાણપત્ર
The short document that a bank, society, registrar or utility asks for at the last moment — and without which nothing proceeds.
e-StampNotaryFull list — 33 document types
Every entry marked with what it actually needs. If what you were asked for is not here, call 94267 80195.
Property Transfer Deeds · 23
| Document | When you need it | Needs |
|---|---|---|
| Sale Deed / Conveyance Deed વેચાણ દસ્તાવેજ | The document that actually transfers ownership of immovable property from seller to buyer. This is the દસ્તાવેજ. | e-StampSub-Registrar |
| Agreement to Sell — Banakhat બાનાખત | The pre-sale contract: buyer pays earnest money (બાના), parties fix price, boundaries, payment schedule, possession date and penalties; the sale deed follows once conditions are met. It does not by itself transfer ownership. In Gujarat practice, banakhat is routinely registered at the Sub-Registrar — and where possession is handed over, registration is legally compulsory under s.17(1A). Vadodara Sub-Registrar offices maintain banakhat records, and a Gujarat High Court ruling now requires both parties to be present to cancel a registered banakhat, with a registration fee on cancellation. | e-StampSub-Registrar |
| Satakhat સાટાખત | In everyday Gujarati usage satakhat and banakhat are used interchangeably for an agreement to sell — "satakhat" is the more common term in some districts and among older practitioners, "banakhat" in others. Strictly, sata carries the sense of an exchange/barter bargain and bana the sense of earnest money, but customers do not distinguish them. | e-StampSub-Registrar |
| Gift Deed બક્ષિસ દસ્તાવેજ / બક્ષિસનામું | Transferring property without consideration, usually to a family member. Gift of immovable property is compulsorily registrable under s.17(1)(a) — a notarised gift deed is worthless. | e-StampSub-Registrar |
| Mortgage Deed ગીરો ખત / ગીરોખત | Creating a charge on immovable property to secure a loan. | e-StampSub-Registrar |
| Simple Mortgage / Mortgage by Conditional Sale / Usufructuary Mortgage ગીરો ખત (પ્રકારો) | Variants under s.58 TPA depending on whether possession passes and how the debt is enforced. | e-StampSub-Registrar |
| Memorandum of Deposit of Title Deeds (equitable mortgage) | Bank home-loan mortgage created by depositing title deeds. | e-StampSub-Registrar |
| Deed of Reconveyance / Release of Mortgage / Satisfaction of Charge ગીરો મુક્તિ ખત | Lender releasing the property once the loan is repaid. | e-StampSub-Registrar |
| Relinquishment / Release Deed — Hakkamafi હક્કમાફી / હક કમી / ફારગતી | One co-owner or co-heir gives up (relinquishes) their undivided share in jointly-held or inherited property in favour of the other co-owners. Typical use: after a death, one sibling releases their share to the others so the revenue record can be corrected. It can only be used between existing co-owners/co-heirs — it cannot be used where several people simply bought a property jointly and one wants to sell out; that needs a proper sale deed for the share. In revenue-record language the resulting entry is હક કમી (removal of right), applied for at the taluka e-Dhara / ઇ-ધરા centre in rural areas or the City Survey office (સીટી સર્વે કચેરી) in urban areas. ફારગતી (faragati) is a synonym you will hear. | e-StampSub-Registrar |
| Partition Deed વહેંચણી દસ્તાવેજ / ભાગ વહેંચણી | Dividing jointly-owned or ancestral property into separate defined shares, each co-owner becoming sole owner of their portion. | e-StampSub-Registrar |
| Memorandum of Family Settlement / Family Arrangement કૌટુંબિક સમાધાન | Recording an amicable family division. If it creates or extinguishes rights it must be registered; a mere memorandum recording a past oral arrangement may not — this is genuinely fact-dependent, so advise case by case. | e-StampSub-Registrar |
| Exchange Deed અદલાબદલી દસ્તાવેજ | Two owners swapping properties. | e-StampSub-Registrar |
| Deed of Rectification / Correction Deed સુધારા દસ્તાવેજ | Fixing an error (name, survey number, area, boundary) in an already-registered deed. | e-StampSub-Registrar |
| Deed of Cancellation રદ કરવાનો દસ્તાવેજ | Cancelling a registered deed — e.g. cancellation of a registered banakhat. Gujarat now requires both parties present, following the High Court ruling. | e-StampSub-Registrar |
| Deed of Confirmation / Ratification | Confirming an earlier transaction or an act done by an agent. | e-StampSub-Registrar |
| Deed of Assignment | Assigning rights under a lease, contract, insurance policy or IP. | e-StampSub-Registrar |
| Declaration of Trust / Trust Deed ટ્રસ્ટ ડીડ / ટ્રસ્ટ દસ્તાવેજ | Creating a public charitable or private trust. Public trusts in Gujarat are governed by the Gujarat Public Trusts Act, 2011 (the renamed Bombay Public Trusts Act, 1950) and register with the Charity Commissioner, Gujarat. | e-StampSub-Registrar |
| Deed of Apartment / Declaration under Apartment Ownership Act | Declaring apartment ownership in a scheme. | e-StampSub-Registrar |
| Development Agreement વિકાસ કરાર | Landowner appointing a developer to build on their land, usually with a revenue/area share. | e-StampSub-Registrar |
| Joint Development Agreement (JDA) | Landowner + developer jointly developing, sharing built area or revenue. | e-StampSub-Registrar |
| Redevelopment Agreement | Society/owners appointing a developer to redevelop an existing building. | e-StampSub-Registrar |
| Allotment Letter / Booking Agreement | Builder allotting a unit to a buyer before the sale deed. | e-StampSub-Registrar |
| Possession Letter / Handover Deed કબજા પત્ર | Recording handover of physical possession. | e-StampNotary |
Gujarat Property Records · 10
| Document | When you need it | Needs |
|---|---|---|
| Index-2 / Index Copy | અનુક્રમણિકા-2 | Sub-Registrar |
| Certified Copy of a Registered Deed | પ્રમાણિત નકલ | Sub-Registrar |
| 7/12 Extract (Record of Rights) | ૭/૧૨ ઉતારો | |
| 8-A Khata Extract | ૮-અ | |
| Hakkapatrak / Mutation Register Entry (Form 6) | હક્કપત્રક / નોંધ | |
| Property Card / Milkat Patrak | મિલકત પત્રક | |
| Non-Agricultural (NA) Permission / Sanad | બિનખેતી પરવાનગી / સનદ | |
| Title Search Report / Search Report | — | Sub-Registrar |
| Encumbrance / Nil-Encumbrance Certificate | — | |
| Property Valuation / Jantri Reference | જંત્રી | e-Stamp |
Describe what the office, bank, school or court asked you for. We will name the exact document, tell you the current stamp value, and say whether notarisation is enough — before you pay anything. Call 94267 80195 or message us on WhatsApp.