Domicile Affidavit in Vadodara | Residence Affidavit

e-StampNotary

What is really being asked for

When a college, a recruitment board or a scholarship scheme asks for "domicile", what it wants is the certificate issued by the competent revenue authority — in practice the Mamlatdar's office for the area, and the process is administrative practice that varies between talukas rather than a uniform statutory scheme. The affidavit is one of the papers that goes into that application. It is not the certificate, it will not be accepted in place of the certificate, and no notary issues domicile status to anybody.

That said, the affidavit does real work, because the enquiry begins from what you have stated on oath. A precise, dated, honest statement of residence gives the enquiry officer something to verify. A vague one gives him something to reject.

Why people need it

Admissions. State quota seats in professional courses, where eligibility turns on residence in Gujarat and on where the qualifying examination was passed.
State recruitment. Posts reserved for residents of the State, and category benefits tied to State residence.
Scholarships and fee concessions administered by the State.
Category certificates. A caste or non-creamy-layer certificate normally requires residence to be established as well as community — see the caste affidavit page.

The people who come to us are overwhelmingly students and their parents, in the weeks before an admission deadline. That timing is the reason so many applications are made in a hurry and rejected on detail.

Continuity is the whole point. Give dates and addresses.

State every address you have lived at during the period claimed, with the month and year of each move, and the documents that evidence each — school records, ration card, electricity bills, rent agreements, land records, the parent's service record. A claim of "residing in Gujarat since birth" with a single current address behind it is exactly what enquiry officers are trained to look at twice.

Whose residence, and whose affidavit

For a student, the residence usually claimed is that of the family, and the natural deponent is the parent, with the student's own particulars set out. Where the parent is in transferable employment, say so and give the postings — this is common with Government and bank employees, and hiding it is worse than explaining it. Where the student has studied elsewhere for a period, that has to appear as well; the school records will show it in any event.

What gets these rejected

A period of residence claimed that is longer than any document produced can support.
Intervening addresses omitted, and then revealed by the school leaving certificate.
The address given without a pin code, house number or survey number.
A parent's transferable posting outside Gujarat suppressed.
The affidavit and the application form disagreeing about a date of arrival or a school.
Being produced to the college in place of the certificate itself.

Do not manufacture residence for a quota.

An affidavit claiming residence you did not have is a false statement on oath, made to obtain a seat or a post that is reserved for others. It is checked, and it is checked again when the appointment or admission is scrutinised later. We will not draft it, and you should be wary of anybody who will.

Practical points

Drafting is normally in Gujarati, because the affidavit is read at a Talati or Mamlatdar's office. Stamp duty as currently prescribed under the Gujarat Stamp Act, 1958 — confirmed at the counter, with the e-stamp issued here as a Government authorised centre. The oath is administered under section 8(1)(e) of the Notaries Act, 1952, under signature and official seal, and the fee for it is capped at ₹35 under Rule 10(1) of the Notaries Rules, 1956.

What to bring

Aadhaar of the student and of the parent who will depose
School leaving certificate and marksheets showing where the qualifying examination was passed
Ration card
Electricity bill, property tax bill or rent agreements covering the period of residence
7/12 and 8-A extracts where the family holds land in Gujarat
The parent's service record, where employment is transferable
The application form or checklist given by the Mamlatdar's office

Address Proof Affidavit — when nothing is in your own nameરહેઠાણના પુરાવાનું સોગંદનામું

Caste Affidavit — supporting a caste certificate applicationજ્ઞાતિ અંગેનું સોગંદનામું

Non-Creamy-Layer Affidavit — the declaration behind the OBC certificateનોન-ક્રીમીલેયર સોગંદનામું

Income Affidavit — what it supports, and what it cannot replaceઆવક અંગેનું સોગંદનામું

Common questions

Is a domicile affidavit the same as a domicile certificate?

No, and colleges will not accept one for the other. The certificate is issued by the competent revenue authority after enquiry; the affidavit is a sworn statement that supports that application. If an admission form asks for a domicile certificate, apply for the certificate and allow time for it — the requirement is not satisfied by an affidavit alone.

We lived outside Gujarat for four years. Does that destroy the claim?

Not necessarily, but it must be disclosed with dates, and the reason given — a parent's posting, a period of study. Enquiry officers see transferable service records constantly and deal with them routinely. What causes refusal is discovering the gap from the school leaving certificate after the affidavit said residence was continuous.

Who should swear it, the student or the parent?

Usually the parent, because the residence being established is the family's and the parent has personal knowledge of the whole period. The student's particulars go into the same affidavit. Where the student is an adult who has lived independently in Gujarat for the period claimed, the student can depose to it directly.

Domicile Affidavit — supporting a residence certificate application